- Document Ref.
SSR-2026-DOC-11- Tariff / Scope
- SS-DOCS (€190 · 1 Order / Up to 5 Document Types)
- Issue / Revision
- Rev. 02 · 2026-11-02
- Classification
- SPECIMEN · NDA ANONYMIZED
PRE-DEPARTURE EXPORT & CE/DoP DOCUMENT CONSISTENCY DOSSIER
Document Scope: Commercial Invoice, Packing List, ATR / EUR.1 Draft, EN 1090-1 & EN 14509 DoP Pack + CMR Draft (EU Border Dispatch)
ILLUSTRATIVE CORPORATE SPECIMEN (ZERO CLIENT DATA DISCLOSED): Client names, factory identities, heat/certificate numbers and commercial figures in this specimen are fictionalized to protect strict B2B NDA confidentiality. Scoped commercial/visual engineering record — not an accredited laboratory test certificate or statutory structural sign-off.
01 · ASSIGNMENT REGISTER & EXECUTIVE GATE SUMMARY
Draft document pack contained two border-stopping errors: (1) Supplier drafted an ATR certificate for S355JR structural sections falling under ECSC/coal-steel HS heading where preferential EU–TR trade requires EUR.1 rather than ATR; (2) Commercial Invoice stated 22,450 kg gross weight while Packing List & CMR summed to 23,180 kg (+730 kg pallet/cradle omission). Both corrected in 1 clarification round prior to truck departure.
02 · SCOPED TECHNICAL OBSERVATIONS, MEASUREMENTS & COMPARISON MATRIX
| Ref. | Subsystem / Inspection Parameter | Buyer Specification / Benchmark | Recorded Field / Desk Evidence | Evidence Basis | Required Buyer / Supplier Gate Action |
|---|---|---|---|---|---|
DOC-01 |
Commercial Invoice vs. Packing List Gross/Net kg | 100% identical package count, net kg, gross kg, Incoterms® & buyer EORI | Invoice listed 22,450 kg (net steel only); Packing List & CMR showed 23,180 kg gross incl. 730 kg steel cradles. | Open / Hold Gate | Supplier re-issued Invoice Rev.02 showing 22,450 kg Net / 23,180 kg Gross. |
DOC-02 |
Preferential Customs Certificate (ATR vs. EUR.1) | Correct EU–Türkiye certificate matching exact 6/8-digit HS tariff chapter | Broker prepared draft ATR for HS 7308.90 fabricated steel structures (covered by industrial ATR) + HS 7216 raw bars (EUR.1). | Open / Hold Gate | Separated HS lines & confirmed exact ATR/EUR.1 eligibility with buyer customs agent. |
DOC-03 |
CPR Declaration of Performance (DoP) & CE Marking | Signed DoP under EN 1090-1 (EXC2) & EN 14509 in English/German w/ Notified Body # | EN 1090-1 DoP #DOP-2026-14 signed, matching legal producer name and active 4-digit Notified Body FPC number. | Document Reviewed | Compliant; attach printed CE label sheet to physical shipping pouch. |
DOC-04 |
EN 10204 3.1 Mill Test Certificates & CBAM Pre-Data | Readable 3.1 heat certs + CN code / country-of-melt summary for EU CBAM declarant | 3.1 mill certs provided for all 4 S355JR heats; installation country-of-melt & precursor route summarized. | Document Reviewed | Forward CBAM installation data request sheet to supplier for quarterly EU filing. |
DOC-05 |
ISPM-15 Phytosanitary Declaration & CMR Consignment Note | CMR Box 6–12 package tally & timber heat-treatment confirmation | CMR package count (19 bundles + 3 bolt kegs = 22 colli) aligned across Invoice, Packing List and Export Declaration. | Document Reviewed | Cleared for Turkish export customs sealing & T1 transit issuance. |
Scoped B2B visual field verification, random dimensional spot-sampling and documentary cross-check.
Field gauges zero-checked prior to measurement; heat/batch IDs cross-referenced against presented 3.1 MTCs.
Advance or balance wire release remains conditional upon closing all Open / Hold items logged on Sheet 2.
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SSR-2026-DOC-11
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03 · CROSS-REFERENCED EVIDENCE & ANNEX REGISTER
MAT-A1
Logged in Dossier
Side-by-side audit of Buyer Entity, EORI, HS Code, Colli Count, Net/Gross kg and Incoterms.
DOP-B2
Logged in Dossier
Checked mandatory CPR Annex III fields, harmonized standard year and signatory block.
CBAM-C3
Logged in Dossier
Structured index mapping each invoice line to its mill heat certificate for EU importer records.
PCK-D4
Logged in Dossier
Confirmation log verifying updated Invoice Rev.02 matches CMR and Packing List 100%.
04 · OPEN-ITEMS ACTION REGISTER BEFORE COMMERCIAL RELEASE
| Item ID | Open Technical / Commercial Point | Action Owner | Target Release Gate |
|---|---|---|---|
OI-01 |
Buyer’s Austrian customs broker to give final green light on revised Invoice Rev.02 & HS 7308.90 classification before truck seals. | Buyer Customs Broker | Prior to Export Sealing |
OI-02 |
Ensure original wet-stamped ATR / EUR.1 travels in driver document pouch AND high-res scan is emailed immediately. | Supplier Export Clerk | At Truck Departure |
OI-03 |
Collect supplier quarterly CBAM embedded-emissions communication template within 15 days of delivery. | Supplier / Buyer | Post-Arrival Compliance |
05 · EVIDENCE CLASSIFICATION KEY & CORPORATE SCOPE GOVERNANCE
Directly witnessed, counted or measured on site/desk by SerSourcing within the agreed assignment window.
Recorded from supplier-submitted certificates, MTCs or drawings without assuming physical lot testing.
Verbal or written manufacturer statement recorded transparently; requires independent verification.
Unresolved technical or commercial hold item recommended for closure prior to stage payment/dispatch.
Governance & Independence Standard: Issued under buyer-representation tariff SS-2026-11-V2. Zero undisclosed supplier commission. Goods contracts, product warranties, accredited EN ISO/IEC 17025 lab testing and statutory engineering sign-off remain with the respective contracting parties and appointed specialists.
06 · DOCUMENT REVISION LOG & CONTROLLED DISTRIBUTION REGISTER
| Rev. | Date | Revision Status & QA Milestone | Authorized Distribution & Archive Retention |
|---|---|---|---|
Rev. 01 |
2026-10-30 | Initial field / desk observation log, dimensional check sheet & annex index. | Internal Engineering Desk QA Review (Maltepe HQ) |
Rev. 02 |
2026-11-02 | QA-verified corporate engineering dossier & executive gate recommendation. | Commissioning Buyer (1× Encrypted PDF + Annex ZIP) · 5-Yr NDA Archive |
07 · BUYER CONTRACT, PAYMENT & DISPATCH SAFEGUARD PROTOCOL
GATE-01
Proforma & Technical Specification Rider
Bind verified steel grade, coating mass, tolerances and export packing rules directly into the signed Proforma Invoice.
GATE-02
Lot-Specific Certificate & Export Pack
Verify batch-allocated EN 10204 3.1 MTC, CE DoP, packing list and draft A.TR/EUR.1 48h prior to balance wire.
GATE-03
Pre-Shipment & Loading Gate Witness
Confirm final piece count and dunnage via SS-PRE (€490) or SS-LOAD (€390) before high-security bolt seal closure.
GATE-04
Strict NDA & Zero-Commission Mandate
Issued exclusively for commissioning buyer internal governance; SerSourcing accepts zero supplier commission (0%).
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